ORIENTATION PROGRAMME OF FIRST YEAR STUDENTS, 2020/2021 ACADEMIC YEAR- CAE, CAVS, CBPS, CEES, CHS, CHSS & ODeL

The University of Nairobi wishes to take this early opportunity to congratulate and welcome all the students who have been selected for the various degree programmes at the premier university, the University of Nairobi.

Click to Download Orientation Program:  31st August -4th September 2020.

The Vice-Chancellor, Prof. Stephen Kiama will address first years virtually on Thursday, 3rd September at 9 am. VC’s Address programme

In order to give each one of you time to settle down and adjust to the (new) life with ease, the University of Nairobi has dedicated one week of orientation into the various aspects that would form part of your lifestyle for the period of stay at the university.

The orientation of new students joining the University is done in order to,inter alia:-

1. Acquaint the students with the University policies and procedures.
2. Help the students adjust to the new life at the University
3. Introduce the students to Senior Officials of the University
4. Familiarize the students with the facilities and amenities available in the University, which include but not limited to:-

a) Academic facilities such as; Libraries, Lecture Theatres, Laboratories, Bookstore etc.

b) Welfare facilities such as medical, counseling, accommodation, catering and games

c) Social activities, clubs and societies

The orientation will be to a large extent college-based. Thus, students will be exposed in detail to the facilities in their respective colleges and campuses, and in general to those of the entire University.

In case you have any challenges contact the help desk: HELP DESK

Click HERE to download Orientation Information

Students who may face difficulties in locating the registration links should get in touch with the office of the Academic Registrar, Director Graduate School, the respective College Registrars or Dean of Students/Assistant Deans of Students on the contacts shown below:

OFFICE	CONTACT	TEL:	EMAIL
Academic Registrar	Deputy Registrar (Admissions)	020 491 3065/ 3066/3199/3027/3067/3196	reg-academic@uonbi.ac.ke; admissions@uonbi.ac.ke
Director Graduate School	Deputy Director Admissions	0204913128/3129/8030/8032	gs-admissions@uonbi.ac.ke registrar-gs@uonbi.ac.ke
College of Agriculture and Veterinary Services (CAVS)	College Registrar	0731603475; 0717542186	registrar-cavs@uonbi.ac.ke
College of Architecture and Engineering (CAE)	College Registrar	0721257746	registrarcae@uonbi.ac.ke
College of Biological and Physical Sciences (CBPS)	College Registrar	0202139244; 0775239244	registrar-cbps@uonbi.ac.ke
College of Education and External Studies (CEES)	College Registrar: Kikuyu Campus Kenya Science Campus	0703634415; 0202527161 0727211426	registrar-cees@uonbi.ac.ke
College of Health Sciences (CHS)	College Registrar	2726300 ext 43003	registrar-chs@uonbi.ac.ke
College of Humanities and Social Sciences (CHSS)	College Registrar	0204913227/3235	registrar-chss@uonbi.ac.ke
ODEL	College Registrar	0204918039	registrar-odel@uonbi.ac.ke

 

 

INCOMING FIRST YEAR STUDENTS ONLINE REGISTRATION: 

The University of Nairobi will commence the new academic year on Monday, August 31, 2020.  Applicants who received a formal letter of offer to join the University this academic year 2020/2021 are required to complete the registration process online.

Registration is the process by which you formally enroll at the University, The Portal for online registration shall open on Monday 24th August 2020 at midnight. All applicants are required to register by Monday, 31st August 2020.

Registration Procedure video

Click HERE to follow the step by step Online Registration guide (REGISTRATION MANUAL)

Document Requirements for Online Registration:  ( For Post Graduate Students, Undergraduate Module I and II students)

The following information outlines all the steps new students need to register successfully:

At the end of this registration process applicants should have:

1. Filled out joining forms and uploaded them on the Students Management Information System (SMIS).

2. An Active students email account

3. Activated the Active Directory (AD Account)

4. Paid Fees

5. A Student profile

6. Received registration confirmation on SMS from the University

7. Registered for your courses

To register:

STEP 1:

 Applicants can access the University of Nairobi student self–service portal Students Management Information System (SMIS):  https://smis.uonbi.ac.ke/ . To log in, Students will use the log in details sent to them via email; or write to the following offices to request the log in details.

 Undergraduate Students: admissions@uonbi.ac.ke  and for  Postgraduate students: gs@uonbi.ac.ke

STEP 2:

Once an applicant logs in, they are required to download the comprehensive joining Instructions (Academic, Legal and Health Requirements). This document contains important forms that need to be filled out and uploaded on to the system. Print all the forms and fill them out in full as guided (steps 1-22). Scan the filled documents and upload. Please ensure you scan your passport photograph and upload it to the system. Place your request for student ID as detailed in the Joining Instructions document JI/17. The IDs will be availed to the respective Deans’/Directors’ offices once printed for your collection.

Use this checklist to ensure you have all the required documents:

REGISTRATION REQUIREMENT CHECKLIST FORMS:

Students are required to fill these forms and upload them on the SMIS system.

-1-  KCSE 2019 Government Sponsored Students Checklist for Admission Registration Requirements – 2020/2021 Academic Year​

-2- Self Sponsored/ Module II Students Checklist For Admission Registration Requirements – 2020/2021 Academic Year

-3-A checklist of academic documents to be uploaded during the virtual reporting and registration

REGISTRATION REQUIREMENTS 

KCSE 2019 GOVERNMENT SPONSORED STUDENTS CHECKLIST

1.       Fees: pay requisite fees in the accounts provided.

2.       Letter of offer of student Bursary(where applicable)

3.       Letter of Acceptance-JI/A

4.       Student Personal Details-JI/2

5.       Student Medical Examination Report-JI/3

6.       Emergency Operation Form-JI/4

7.       Declaration for Admission/Re-Admission/Studentship-JI/5A

8.       A duly executed Student  Bond-JI/5B

9.       Sponsorship Form(where applicable)-JI/6B

10.   Duly completed Accommodation Application Form-JI/7B

11.    Duly completed Accommodation Declaration Form -JI/8\

12.   Receipt for accommodation (suspended ) further guidance to be given in due course) – Form to be shared with students for future use

13.   Duly signed declaration on Rules and Regulations- JI/13B

14.   Biometric Registration ( upload your scanned passport photo and signature)_

15.   Signed the Nominal Roll(Click on the link to sign the nominal roll)

SELF SPONSORED/ MODULE II STUDENTS CHECKLIST

1.       Fees: pay requisite fees in the account provided in your letter of admission

2.       Letter of offer of student Bursary(where applicable)

3.       Letter of Acceptance-PP/1A

4.        Non-Acceptance/Deferment Form -PP/1B

5.       Declaration for Admission-PP/2

6.       A duly executed Student  Bond-PP/3

7.       Sponsorship Form(where applicable)-PP/5

8.       Student Entrance Medical Examination

9.       Biometric Registration ( upload your scanned passport photo and signature)

10.   Signed the Nominal Roll(Click on the link to sign the nominal roll)

POSTGRADUATE STUDENTS

1. Application form
2. Admission letter
3. Transcripts
4. Degree Certificates (This will depend on category)
5. O-Level certificate
6. ID/Passport
7. Scanned signature

STEP 3:

The applicant can then access the fee structure on the SMIS system with guidelines on how to pay the prescribed fees. Please note that separate guidelines apply for Government-sponsored (module 1)  and Self-sponsored (Module 2). Fee payment guidelines

STEP 4:

Once payment is made, students are requested to wait for at least 48 hours then log back into the system to complete the online registration and submit a request for registration. Students can only submit their registration request once the portal is opened on Monday, 24th August 2020.  Applicants will receive an SMS alert once the registration process is confirmed.

STEP 5:

Upon confirmation, applicants will then log in to the portal: https://smis.uonbi.ac.ke/ to complete the student profile, fill out all the sections on the table provided and create a student’s email account and an active directory account as guided. Student email accounts are critical, students will ONLY receive official communication from the University on this email address. Students are also required to create an Active Directory Account (AD Account: This account will grant student access to various Online Learning platforms and vast University online resources)

STEP 6:

The complete registration process; Register for your courses on the Course registration tab.

Should you experience any challenges during the registration process please contact:

Tel. contacts: Academic Registrar 0204913199/3027/3196/3067/3065 Graduate School 0204913128/3129/8030/8032

Customer Experience Centre contacts: 0204910000, 0204914112

 Technical Support:  customercare@uonbi.ac.ke

Helpdesk and Helpline Contacts

Helpdesk Support emails 

The following are general service emails:

SERVICE EMAIL ADDRESS

Undergraduate Admissions: admissions@uonbi.ac.ke

Graduate Admissions: gs@uonbi.ac.ke

This is to inform all students reporting to the university Virtually on Monday 31 August, 2020 as follows:

1 The Academic Year 2020/2021 will commence on Monday 31 August 2020.

2. Orientation programme, registration, classes and examination will be conducted via online platforms.

Important dates to note:

Activity	Dates	platform
Registration	Monday, 24th August- Friday, 4th September 2020	SMIS students Portal
Orientation	Monday, 31st August – Friday, 4th September 2020	Google meet/ University website Livestream
Online classes	Training: Monday, 7th September- 18th September 2020 Lectures: Monday 21st September 2020	Eclass, SOMAS, Google classroom or Google Meet

 

3 The Orientation/Registration week programme and instructions on how to access your registration documents will be communicated in due course.

4. All students are expected to pay the relevant fees before their admission to the University. Module II students will generate their admission numbers upon payment of fees.

5. Acquire an appropriate digital gadget like a tablet, iPad or computer/laptop which will enable you to start your studies.

6. Ensure to download your admission letter and joining instructions and acquire a University email address. The attached Checklist will assist you to organize all the required documents.

7. KCSE 2019 students who may have not received their Admission Letters/Joining Instructions to immediately email admissions@uonbi.ac.ke with details of their name, programme to which they have been admitted to and KCSE Index Number.

8. Applicants who have received Inter-Institution/University Transfer letters from KUCCPS should scan and email the letter/notification from KUCCPS to reg-academic@uonbi.ac.ke. The University of Nairobi will send all successful applicants their Letters of Admission/Joining Instructions via their email addresses.

9. Academic records and “No change of Names” policy. The University of Nairobi has a policy on “No change of name”. This policy does not allow students to use affidavits or deed polls for change of names during the student’s academic stay at the University. The policy is informed by a court ruling (court case Petition no. 63 of 2018 ) that guided that an “affidavit, deed poll and the likes are not academic documents for purposes of names.”

Applicants are therefore advised that they will be admitted at the University of Nairobi using the names that appear on the result slips and or certificates they present for admission purposes. The names that appear on the required application documents will be used in all academic records and shall be the names that will appear in the official University of Nairobi certificates.

Frequently Asked Questions (FAQs)

For questions/clarifications contact: Customer Experience Centre: 0204910000, 0204914112

or

Help Desk and Helplines

OFFICE	CONTACT	TEL:	EMAIL
Academic Registrar	Deputy Registrar (Admissions)	020 491 3065/ 3066/3199/3027/3067/3196	reg-academic@uonbi.ac.ke; admissions@uonbi.ac.ke
Director Graduate School	Deputy Director Admissions	0204913128/3129/8030/8032	gs-admissions@uonbi.ac.ke registrar-gs@uonbi.ac.ke
College of Agriculture and Veterinary Services (CAVS)	College Registrar	0731603475; 0717542186	registrar-cavs@uonbi.ac.ke
College of Architecture and Engineering (CAE)	College Registrar	0721257746	registrarcae@uonbi.ac.ke
College of Biological and Physical Sciences (CBPS)	College Registrar	0202139244; 0775239244	registrar-cbps@uonbi.ac.ke
College of Education and External Studies (CEES)	College Registrar: Kikuyu Campus Kenya Science Campus	0703634415; 0202527161 0727211426	registrar-cees@uonbi.ac.ke
College of Health Sciences (CHS)	College Registrar	2726300 ext 43003	registrar-chs@uonbi.ac.ke
College of Humanities and Social Sciences (CHSS)	College Registrar	0204913227/3235	registrar-chss@uonbi.ac.ke
ODEL	College Registrar	0204918039	registrar-odel@uonbi.ac.ke

This program helps develop local ICT talents, enhance knowledge transfer, promote a greater understanding and interest in the telecommunications sector, and improve and encourage regional building and participation in the digital community.

Information and communications technologies (ICT) have become crucial growth engines for many different industries. As an ICT leader, Huawei is committed to promoting ICT industry development in the countries it operates, and aims to drive long-term economic, social, and environmental sustainability. We also seek to close the gap between knowledge learned in the classroom and the skills required by the industry, and enhance knowledge transfer.

Talent is crucial for the growth and development of any industry and the rapidly growing ICT industry has greatly changed business models and customer requirements. As a result, across the ICT ecosystem there is an urgent need for large numbers of technical staff who can address the challenges posed by this transformation.

Apply to the program:

• 1. Check with your university if it is participating in Seeds for the Future program already and apply through your university’s channel;
• 2. If your university is not a participator, or you are not sure about its participating status, you can email your application materials to seeds@huawei.com:

  (1) a resume;

  (2) an unofficial transcript or corresponding documents that proofs your GPA;

  (3) a motivation letter between 400-600 words that shows why you want to participate in this program, you relevant part experience, your interests, and what you could potentially contribute to the program.

  (4) (optional) other materials you’d like to share with us (e.g. a short video about you, your articles, etc.)

• Huawei will review your application and contact you further for schedule (the program is available basically whole year round)

For more details, Visit

https://www.huawei.com/minisite/seeds-for-the-future/program.html

 

The Office of the Dean of Students supports our very needy students to help them achieve their academic dreams here at the University of Nairobi. We support them with Bursaries, Scholarships, Grants and Work-Study-Program. We are reaching out to staff, alumni, corporates, well-wishers and foundations to support this noble fund.

Donations can be made by

Cheque

Cheques can be written in favor of “UNIVERSITY OF NAIROBI” and delivered to Financial Aid Office, Gandhi Wing, Ground Floor, Main Campus

OR

Bank Electronic Fund Transfer (EFT)

Account Name: University of Nairobi Endowment Fund

A/C Number:  203 471 5907 

Bank: Absa Bank Kenya PLC

Branch: UoN Towers Branch

Narration: UoN Needy Students Fund

OR

MPESA

PayBill No.:  303030          A/C No:  203 471 5907 

Join us in supporting the UoN Needy Students Fund by sending your donation today!

#UoNCares

For more information on how you can support, contact:

Financial Aid Office, University of Nairobi

Main Campus, Gandhi Wing, Ground Floor

Email: financial-aid@uonbi.ac.ke

Tel: +254 20 491 3132

The UoN Catholic Chaplaincy had organized a whole program of varied activities for the year 2020. But as it is for all sectors of society, the activities were as well interrupted owing to the covid-19 pandemic. That notwithstanding, the Catholic Chaplaincy has tried the very best to keep in touch with as many students as possible through various social media platforms as follows

Activities.

The Catholic chaplaincy Streams live Holy Masses daily at 7.00 am and Sunday Mass at 10.00am. Having shared the link with the students, very many of them follow this for continued spiritual nourishment which is the epitome of the Chaplaincy. This is done from St. Paul’s Chapel.

Besides Mass, the Catholic chaplaincy holds zoom meetings where we discuss various issues that affect our young people. The meetings are organized for various devotional groups. Technically there is a meeting daily in the evening starting at 7.00 pm to 8.00 pm. Most of these the students hold by themselves and if there would be questions needing the address of the chaplain, we organize a joint one.

For the sake of the needy students, the Catholic Chaplaincy has since the start of the pandemic managed to buy two Laptops and one smartphone and given them to three needy students. The Chaplain fundraised from personal friends as well as his own contribution to achieve this.

Once in a while few students have managed to visit the Catholic chaplaincy offices with various issues and we have assisted them accordingly and within what we could afford.

Most of these activities are continuous and definitely it is hope that the pandemic may come to an end sometime soon for normal fellowship with fellow staff and students. The Catholic chaplaincy believes the contact with very many students and indeed staff through Whattsap groups has had tremendous impact, particularly in sharing messages of hope and encouraging each other to keep safe.

The Catholic Chaplaincy remains committed to the values that God has called us to live and will always remain standing by the promises of God that he will deliver us from Covid 19.

First Year students reporting on August 31, 2020 are invited to register with the UoN Catholic Community on the link below.

https://docs.google.com/forms/d/e/1FAIpQLSfaPjjNOpcBUZZZTthJ977y69egTJdeNgkyJLFRoVdNvj7FRg/viewform?usp=pp_url

Owing to the high demand for higher education the government of Kenya was forced to introduce cost sharing in higher education in the early 1991/1992 academic year, so as to allow the public purse to cater to health, infrastructure, primary education and eradicate poverty. The cost-sharing policy that was implemented in all public universities in Kenya. The policy advocates that costs of higher education should be shared between the government, parents, students and/or donor organizations. It was a radical policy change from “the state-centered model” of financing universities to “the market competitive model” that was necessitated by the economic recession in the country in the 1980s.

The University management saw the need to create the Office of the Special Student Advisor (the office has been renamed as Financial Aid Office) to ensure that needy students do not fail to pursue their academic studies due to lack of finances or other challenges and it was immediately established. The mission is to provide to needy students an enabling environment and safety net though advisory, counseling and guidance services. Our vision is to support students to achieve their academic goals and aspirations. And our core values are confidentiality, empathy, professionalism, quality customer service, strong social responsibility, teamwork and tolerance.

The office is involved in the following activities;

1. Liaise with the relevant educational authorities on behalf of the students.
2. To act as a bridge between students and the university administration.
3. To provide proficient advisory and counselling services to current and prospective students.
4. To source for financial assistance for needy students.

STAKEHOLDERS.

The stakeholders are;

1. Students.
2. University staff.
3. Parents.
4. Donors.
5. University colleges.
6. Higher Education Loans Board.
7. Daisy Eye Cancer Fund.
8. Rattansi Educational Trust
9. Southface Organisation of Spain.
10. Embassy of the Peoples Republic of China.
11. Pathways Organisation.
12. University Academic Staff Union, UON Chapter.
13. Kenya University Staff Union, UoN Chapter.
14. Alumni Association.
15. Rotary Club of Nairobi.

APPLICATIONS

The office registers regular needy students who thereby qualify for bursaries, work study programme, scholarship and other assistance. The procedure for registration starts with the students being introduced to the office by the Special Student Advisor during the Orientation Week. Others are referred to the office by university staff or the general public. At the office or through the office website, they get details about the required information and procedure for registration. In particular, they have to write application letters detailing their family backgrounds and financial status.

The application letters are then vetted by the Special Student Advisor for due processing. Complete applications are then issued with serial numbers and the same communicated to the students through the e-mail. Following on this, two letters are then dispatched to their referees (local assistant chief/chief and religious person) seeking confirmation of the applicants family backgrounds.  The applications and the reference letters are then filed.

ALLOCATION OF FINANCIAL ASSISTANCE

1. Bursaries

Once favorable reference letters are received, a student is allocated a bursary according to the following;

• A student with two peasant parents/low cadre employee            Sh. 4,000
• One with a single mother                                                            Sh. 6,000
• An orphan                                                                                   Sh. 8,000

1. Work Study Program

Those students who prefer to enroll in the go to Work Study Programme instead of getting a bursary are recommended to the departments where there are vacant positions.

1. Scholarships

Once donors confirm their willingness to sponsor students, scholarships are advertised.  And in this case, the main criterion is good academic performance besides being needy and fully registered in the office. Moreover, applications are initially assessed by the office before being forwarded to the prospective donor for the final decision.

1. Special Cases

In some instances, students face acute financial problems due to theft of their personal effects or calamities befalling their families. Such students are awarded special grants depending on the prevailing circumstances.

OUR DONORS

The office received donations from ten donors. And the biggest contributors are the Rattansi Educational Trust, University of Nairobi Alumni Association, University of Nairobi (Needy Students Fund) and the Chinese Embassy.

Others are The South face Organization, College of Humanities And Social Sciences, College of Education And External Studies, Rotary Club of Nairobi, University Academic Staff Union and the Kenya University Staff Union.

COUNSELLING AND GUIDANCE

Over the years, some students have faced academic, family, medical and social problems. In such incidents, the office has undertaken to intercede for them. For example, orphans have been assisted to access fund from the Public Trustee or where parents have refused to support their offspring, it has been necessary to seek the assistance of lawyers free of charge.

It is a time to celebrate. The University of Nairobi marks 50 years since it was transformed into the first national University in Kenya on July 1, 1970.

The University of Nairobi owes its origin to several developments in higher education within the country and the region. The idea of an institution for higher learning in Kenya goes back to 1947 when the Kenya Government drew up a plan for the establishment of a technical and commercial institute in Nairobi.

By 1949, this plan had grown into an East African concept aimed at providing higher technical education for the region.

In September 1951, a Royal Charter was issued to the Royal Technical College of East Africa and the foundation stone of the college was laid in April 1952.

During the same period, the Asian Community of East Africa was also planning to build a College for Arts, Science and Commerce as a living memorial to Mahatma Gandhi. To avoid duplication of efforts, Gandhi Memorial Academy Society agreed to merge interests with those of the East African Governments. Thus, the Gandhi Memorial Academy was incorporated into the Royal Technical College of East Africa in April 1954, and the college proceeded to open its doors to the first intake of students in April 1956.

Soon after the arrival of students at the college, the pattern of higher education in East Africa came under scrutiny. Through the recommendation of a working party formed in 1958, chaired by the Vice-Chancellor of the University of London, Sir John Lockwood, the Royal Technical College of East Africa was transformed. On June 25, 1961, the College became the second University College in East Africa, under the name Royal College Nairobi.

The Royal College Nairobi was renamed University College, Nairobi on May 20, 1964. On the attainment of “University College” status, the institution prepared students for bachelor’s degrees awarded by the University of London, while also continuing to offer college diploma programmes. The University College Nairobi provided educational opportunities in this capacity until 1966 when it began preparing students exclusively for degrees of the University of East Africa, with the exception of the Department of Domestic Science.

With effect from July 1, 1970, the University of East Africa was dissolved and the three East African countries set up their national Universities. This development saw the birth of the University of Nairobi set up by an Act of Parliament.

Since 1970, the University of Nairobi has seen many innovations, which have contributed to its development and that of the nation. It has grown from a faculty based university serving a student population of 2,768 to a college focused university serving over 84,000, currently.